7/30/2012
Once you’ve done it once, conducting a successful Turnaround is like riding a bike. I don’t mean to sound cocky, but if you are organized and know how to control crowds and teach people you can run these crew movements with great efficiency and effect. Even if you have done so in two months. On the fourth day of my return we had our Turnaround Day in Venice. For those who have forgotten what that is, it is the day when our ship ends one cruise and begins another. On that day we offload 3000 guests and onboard 3000 new ones. We do that while cleaning the ship top to bottom and provisioning her, and last but not least, the HR team processes all crew who are signing off for vacation or transfer and brings an equal number of crew back onboard. It is a fast-paced yet very precise ballet of people and parts, and it must happen successfully without delay so the cruise may begin on time. Even though it had been two months since I had let a part of this charge, it all came flooding back to me in our meeting the night before Turnaround and I already knew the day would go well.
The first set of departing crew, those with early flights, normally hit the gangway to leave by 8am. I am rarely involved with that part of the process as I am responsible for setting up our SKY B Conference Room for the in-processing of the new crew. This Turnaround would bring on just short of 100 new crew, so materials and furnishings were set per a plan that I had laid out to optimize traffic flow and effectiveness of task. I had just finished the setup when I received the call that Sign Ons were arriving. Early! They normally arrive between 9:15 and 9:30 but this group was here at 8:45. I spent five minutes transiting to the gangway on Deck 2 aft from the conference center on Deck 14 forward and as I strode down the gangway I saw the first of the line of little ducks with bags in tow walking the long pier at Venice. We had already arranged for a table to be in place in front of the ship and as they arrived we quickly processed their passports, visas, and letters of employment to assure they were good to go. Once this first main batch, which was over 60, had arrived, we called Security to give them their first of processing instructions and then took them up the gangway in groups of 20 to have their bags screened before they could enter the ship. My goal was to then herd them immediately to SKY B, do not pass go, do not greet old friends, and do not get lost on the ship.
By the time they reached SKY B I had an informational PowerPoint running and upbeat music playing to keep their energy up on what I know was the beginning of a long day. As the new crew assembled and took advantage of the food and beverage station we had provided for them, I called Payroll and Medical to send representatives up to distribute contracts and to collect their Medical records. The key to making this marathon of paperwork smooth is organization. When I first arrived on the ships for my initial contracts it was a bit of a mob scene. Now, I insisted on polite queuing and patience as we moved as quickly as we could through the process. While we finished our assembly steps, twenty additional sign on crew members swelled our numbers. With all the parties in place I gathered their attention and discussed the simple but pragmatic flow which would lead the new hires through completing personal data sheets, receiving a welcome kit, taking the crew travel survey, submitting a health form and their medical records, receiving, reviewing and signing their contracts, and finally meeting their department representatives to receive their room keys and begin their ship tours.
In one hour and fifteen minutes all 80 crew members had completed these tasks and SKY B was once again empty. The Medical Secretary stared at me and wondered out loud how it had gone so quickly. She told me for the last couple of months things had not been nearly as smooth. We would actually have time to stop and take lunch before the afternoon Pre-Departure Safety Training would begin. She smiled as she left knowing that she would actually get a break on embarkation day.
Just like riding a bike.
And the adventure continues . . .